Comptroller

EMPLOYMENT APPLICATION - APPLY ONLINE

The Jacksonville Housing Authority is an equal opportunity/affirmative action employer. It is the policy and the intent of the Jacksonville Housing Authority to provide equality of opportunity in employment for all persons, and in all aspects of its personnel policies, programs, practices, operations, and in all its working conditions and relationships with employees and applicants for employment. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida or federal law.

POSITION

Job Description

Job Summary

The Comptroller monitors, directs and implements the financial activities of the Jacksonville Housing Authority. Work involves ensuring maximum utilization of program funds using effective budgetary controls and financial analysis. Performs a variety of administrative and supervisory tasks involving maintaining financial records and preparing reports for internal use; reviewing and approving general ledger entries; managing the investment of agency funds; preparing and analyzing the Housing Authority's low-income housing, operating budgets, Housing Choice Voucher Program, and various capital or modernization grant programs.

Essential Job Functions

• Manage the accounting function of the Agency, including day-to-day accounting functions.
• Develop and implement month-end closing procedures and coordinate closing activities with accounting staff to assure timely completion of financial statements.
• Participate in accounting activity for special projects.
• Maintain YARDI to ensure the general ledger is maintained accurately for final reporting purposes and in compliance with generally accepted accounting standards.
• Coordinate revisions to grants and associated budget revisions with HUD.
• Review and verify accuracy and completeness of general ledger account balances.
• Review and approve journal entries prepared by subordinates.
• Prepare monthly and quarterly, financial statements such as balance sheets and income statements, for distribution to CFO, COO, President & CEO, Board, and appropriate JHA management personnel.
• Review grant draw down reports and request funds through eLOCCS.
• Review Section 8 and public housing fraud recoveries and justify retention of collected funds.
• Review analysis of tenant accounts receivable write-offs, create reserves as necessary and participate in management discussions regarding tenant account receivable policy and HUD Agency scoring.
• Review energy program utility consumption reports to support Agency's HUD subsidy calculations and Agency's fiscal budget.
• Assist Directors and Department managers in modifying processes to monitor approved budgets.
• Ensure chart of accounts are compatible with HUD systems in order to promote timelier reporting.
• Track Section 8 lease-up based on dollars and allowable units, and compute administrative fees earned.
• Oversee the daily cash management of bank accounts.
• Review utility consumption reports and distribute to housing management.
• Prepare monthly VMS reporting to HUD and input data in HUD's Voucher Management System.
• Serve as computer liaison with M.I.S. department to determine impact of systems changes on accounting operations.
• Handle unclaimed funds and reporting to State of Florida.
• Prepare and input financial data for REAC and reclassify as necessary to obtain maximum PHAS score.
• Establish and maintain computer modules in YARDI to facilitate input and reconciliation process.
• Oversee year-end accounting functions and prepare annual budget.
• Prepare HUD operating fund calculation (subsidy).
• Prepare year-end audit schedules and work closely with external auditors to provide data or oversight to support audit activities.
• Prepare MDA report for inclusion in Agency audited financial statements.
• Prepare agency-wide operating budget and assist with final presentation to Board of Commissioners. Include budgets prepared on behalf of related entities and component units.
• Conduct training/information meetings with authority departments to familiarize them with coding, payroll, purchase orders and other processing problems.
• Assure that wage and withholding information is reported in accordance with regulations.
• Review and update accounting procedures manual, as needed.
• Research IRS regulations to ensure compliance.
• Prepare and file local government personal property tax returns as required.
• Coordinate the annual physical inventory of fixed assets.
• Supervise the accounting staff.
• Interpret and apply personnel policies, departmental policies, and other relevant policies and procedures.
• Plan, assign, and review the work of subordinates.
• Train or direct training of new personnel.
• Prepare ad review performance appraisals and discuss Performance Improvement plan with subordinates as appropriate.
• Counsel subordinates regarding job performance and document in accordance with established procedures.
• Recommend disciplinary and other personnel actions, as needed.
• Performs related work as required.

MINIMUN QUALIFICATIONS

Education and Experience

Bachelor's degree in accounting, finance, business administration or closely related field. Requires ten (10) years of experience in public or governmental accounting which includes five (5) years progressive supervisory experience; or an equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities. Licensed CPA preferred.

Required Knowledge, Skills, and Abilities

• Knowledge of governmental accounting and auditing principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules and policies governing payroll leave, fiscal and accounting books, records, and accounts
• Knowledge of office procedures and practices.
• Skilled in automated accounting systems and their applications.
• Skilled in making and verifying mathematical calculations.
• Skilled in maintaining accounting and fiscal records.
• Skilled in operating standard office equipment and personal computer using word processing, spreadsheet, database, and various accounting software.
• Ability to apply accounting and auditing knowledge to work assignments.
• Ability to evaluate accounting and auditing procedures.
• Ability to analyze and audit accounting, fiscal, payroll and leave data, reports and statements.
• Ability to prepare accounting and audit records, statements, and reports.
• Ability to read, comprehend, interpret and apply job related laws, rules, policies and procedures.
• Ability to communicate effectively.
• Ability to prepare comprehensive reports.
• Ability to develop computer based spreadsheets, graphs, summaries, and reports.

Core Competencies

Initiate and Build Relationships: Accepts and celebrates differences within your team. Creates a culture that supports the open-door process and gives employees and residents your time. Be present and available. Execute empathy and understanding to build connections with people. Trust and provide honest, timely feedback. Manages mobile technology.

Operational Excellence: Embraces principles and tools to create sustainable improvement across all assigned departments within the agency. Fosters and creates an environment that is resident, and employee focused, to achieve long-term sustainable growth for the agency. Ensures the right tools are applied to the right processes.

Execution and Results: Defines specific and measurable objectives. Identifies key performance indicators. Stays focused on the results and not the process. Leverages resources available to solve problems and achieve desirable outcomes.

Adaptable/Flexible Skills: Ability to work additional hours, if required, and work with pressing deadlines and being task oriented. Proactively seeks work assignments when current assignments have been completed-takes initiative- and is challenged by full workloads. Willingness and flexibility to manage multiple tasks simultaneously while handling a variety of responsibilities is essential.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally lift up to fifteen (15) pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is primarily conducted in an office environment, with interaction with external/internal clients.

Other: Must possess a valid driver's license and be insurable by Jacksonville Housing.

We anticipate hiring at the minimum of the respective pay grade per contractual obligations.

We are an EOE & DFWP. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.